Fnd_Rptg+Requirements+(CSF)

// (This list should __not be considered all inclusive__ of your contractual grant requirements. Please refer to your agency's grant agreement and SCCDC Subrecipeint Handbook for complete information) //
 * Community Services Funding (CSF) Reporting Requirements**

**Required Reports and Due Dates:**
 * **Reimbursement Requests** - You may request reimbursements for the CSF Funding at any time. We require you submit your requests quarterly (at a minimum) but the frequency may be more at your discretion //.// You must have returned your executed Community Services Funding Agreement and required Insurance certificates prior to the processing of your first reimbursement.


 * Required Forms - Each reimbursement must be completed on a CDC Reimbursement Request form (//note either the Word OR Excel file format may be used//). This form contains the Reimbursement Request and Reimbursement Request Summary within the same document. [[file:CDC Reimbursement_Request.xls]]
 * A printout of your agency's general ledger detail listing the expenditures for which you are submitting a request. The detail report should be dated from the start through the end of the period you are requesting to be reimbursed.
 * CSF Grantees will **NOT** be required to submit a 9242 Data Completeness Report from the HMIS for the balance of the '12-'13 funding year. Further information about HMIS requirements will be reviewed at the November 15, 2011 technical session. If you receive funding for the '12-'13 year and will be serving homeless individual or families you will be required to participate in the HMIS (victim service providers excluded through VAWA)
 * Detailed instructions and examples are included within the SCCDC Subrecipient Handbook and on Tab 3 of the Reimbursement Request Form. You may also find this set of FAQ's developed from the October 21, 2011 t/a session to be of value.


 * ** Final Reimbursement Submission ** - **July 5, 2012 12:00 pm - NO EXCEPTIONS.** Requests must be received in our office by the published time - postmarks will not be acceptable. // (Please consider expending all funds by the end of May so you can submit your final reimbursement during the month of June) //


 * **Quarterly Reporting** - Reports due no later than 5:00 pm on the published due date for each quarter. Early submissions are accepted and appreciated. The accompanying narrative section is __optional__ and is limited to 35 words. If you complete the narrative text, it will be copied verbatim to the Staff Reports for the CD Committee, so please report only notable items and be sure to check spelling and grammar. For CSF grantees who plan to apply for Public Services Funding in the 2012-2013 funding year, the CD Committee will see two quarters of your narrative and reporting data by the time they make funding decisions in March 2012.

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 * ** Reporting Dates - Quarterly by the 10th of the month following the quarter end (September & December 2011, March & June 2012)
 * Reporting Format - For the balance of the funding year ending June 30, 2012, you will be using the same reporting format utilized by the former Human Services Commission (found on pages of your CSF Agreement Exhibit A-1 of your CSF Funding Agreement) [[file:CSF_Sample Qtrly Format.pdf]]
 * Required Data Elements - Outputs and Indicators as identified in your CSF Funding Agreement Exhibit A-1 - p 11-13. Identify the primary sources of data that back up the Outcomes and Indicators in the report - type of tool only (spreadsheet, database, hash totals etc)
 * You may OPTIONALLY complete a 35 word max summary or your activities that will be published to the CD Committee (include as an attachment with your quarterly)
 * **Final Report** - Due **July 10, 2012 5:00 pm - NO EXCEPTIONS INCLUDING HOLIDAYS OR WEEKEND DAYS** - use the same reporting format as the quarterly reports. (CSF) grantees dol NOT need to complete the Summary of Other Funding Sources form with the Final Report for this funding year only.
 * Additional to CSF Reporting:**
 * Forward us your Board of Directors Meetings Minutes required for meetings held October 1, 2011 and beyond (submit quarterly)


 * Submission Format For All Reimbursements and Reports (Either signed, scanned and emailed OR hard copies mailed - do not send both)**
 * Email to Heather.Bond@sonoma-county.org
 * Hard copies should be mailed to:

Heather Bond - Community Development Associate Community Development Commission 1440 Guerneville Road Santa Rosa, CA 95403-4107 heather.bond@sonoma-ccounty.org (707) 565-7522 M-Th 8:00 am to 5:00 pm  Friday 7:30 am to 12:00 pm
 * CDC Contact:**