Public+Hearing+Process

=NOTE - this information is provided for historical value only and will be updated at the start of the '14-'15 funding cycle (Fall 2013)= =Hearing Process - Public Services= New information has been posted regarding the ** June 11, 2013 public hearing ** for the recommendation of $170,000 supplemental CSF funds. We have posted the JUne 11, 2013 agenda, an updated application short list with staff recommendations and a letter from Mark Krug, Community Development Manger. When reviewing the Staff Recommendations Summary you will see that for projects already approved in March, a slight increase is reflected as we have received HUD's final allocation for the '13-'14 grant year. As Mark Krug has indicated in his communication - your agency's attendance at this hearing is discretionary not mandatory. The hearing begins on June 11th at 1:30 pm - complete information is included on the agenda. Once again for your clarification - this round of staff recommendations are provided as a starting point for the Committee's information only.



If your agency submitted a proposal for the upcoming '13-'14 funding year you should be familiar with the hearing process. Prior to the Public Services hearing date March 12, 2013, your application for funding will have been reviewed by the CD Staff and members of the Community Development Committee (CD Committee).

Prior to the March 12, 2013 hearings, the primary contact and Executive Director listed on your application cover sheet will be sent an eligibility letter accompanied by staff prepared analysis sheets for all eligible programs. This report will indicate which CDC Funding Goals, Objectives and Selection Criteria are being met by your application. It will also provide synopsis of your agency's current year request and prior year contract administration performance in the area of reporting timeliness, HMIS participation requirements, and miscellaneous comments the CDC Staff feel is important for the committee to base their funding recommendations on.

//**Download the day's agenda here:**//

//**Download the Application List sorted by Hearing Time:**//

Public Services Hearing Agenda and Application Summary List will be also be published prior to the hearing date. For the '13-'14 funding process, applications were grouped into the following categories // (for organizing the hearing process only) //
 * Fair Housing, Community Services, Counseling and Youth, Homeless Shelters
 * Legal Services, Crisis Counseling, and Domestic Violence Programs
 * Homeless Shelters
 * Homeless Programs (Prevention, Transitional Housing, and Permanent Supportive Housing)

//**Committee Application Review**// - Whether your program(s) has received a staff recommendation for funding or not, you are required to be represented (during your published timeframe) for the purpose of answering questions posed by the Committee members. __Please make sure you send staff who are most knowledgable about the operations of your agency and proposed program to answer these questions. Applicants without representation will be automatically disqualified from the application process.__

//**CD Committee Deliberations**// - Your agency is __strongly urged__ (but not required) to have representation at the deliberations which will be scheduled at 3:30 pm. There have been instances where the committee members making the funding recommendations ask for additional clarification abuot the project or budget while deliberating and have made note when there was nobody present to answer last minute questions.


 * Additional Considerations for Committee Questions:**
 * Applicants are required to be present to answer committee member's questions, but there is NO provision to make a presentation
 * Please make sure to turn off the ringer on your cell phone when you are in the CDC Conference Room
 * Plan to bring a copy of your program's application to refer back to if needed during the questioning
 * You __will not__ be provided a list of questions in advance
 * There is a chance that the Committee will not have questions about your application - but you MUST be on hand in case there are (//agencies not represented will be automatically disqualified from the process//)
 * The Public Hearing is not timed, but you are requested to keep your answers to less than two minutes each
 * The intent of the CD Committee's questioning can be to clarify points contained in the application, assess perceived shortfalls of the program, or discover trends you might be encountering in your service delivery. The Committee may re
 * The questions about your application are generally operational, fiscal or outcomes based and you may be asked about any alternatives you have considered if you do not receive the full amount of funding requested
 * Your answers should be brief and factual, your presence in front of the Committee is not an opportunity to tell anecdotal stories or offer client testimonials