Fnd_Rptg+Requirements+(All+Grants)


 * Required Reports and Due Dates:**
 * **Reimbursement Requests** - You may request reimbursements for the Public Service awards at any time. __We require you submit your requests quarterly (at a minimum)__ but the frequency may be more at your discretion //.// You must have returned your executed Public Services Funding Agreement and required Insurance certificates prior to the processing of your first reimbursement.


 * Required Forms - Each reimbursement must be completed on a CDC Reimbursement Request form (//note either the Word OR Excel file format may be used//). This form contains the Reimbursement Request and Reimbursement Request Summary within the same document.[[file:CDC Reimbursement_Request.xls]]
 * A printout of your agency's general ledger detail listing the expenditures for which you are submitting a request. The detail report should be dated from the start through the end of the period you are requesting to be reimbursed.
 * Projects that identified and plan to claim Indirect Cost must have a Federally approved Indirect Cost rate submitted to the CDC prior to your first reimbursment.
 * Grantees required to participate in the HMIS will have their data completeness report checked prior to processing of any reimbursement requests. All completeness scores must reflect a 95% or higher to receive reimbursement.
 * ** Final Reimbursement Submission ** - **Friday July 7, 2017 12:00 pm - NO EXCEPTIONS.** Requests must be received in our office by the published time - postmarks will not be acceptable. // (We strongly urge to you expend all funds by the end of May so you can submit your final reimbursement during the month of June) //


 * **Quarterly Reporting** - Reports due no later than 5:00 pm on the published due date for each quarter. Early submissions are accepted and appreciated. The accompanying narrative section is required and a description of the progress and challenges experienced each quarter is encouraged. Grantees using the HMIS for their program will have the numbers on the Quarterly Report compared to the numbers in their HMIS 0607 WEBi report. Data quality will be determined at the 10th of the month the quarterly report is due and will be pass/fail only. HMIS records with fewer than 5% total missing data errors will be considered to "pass" the quality requirement.
 * Instructions for printing the EtO HMIS DVE report will be posted before September 15, 2016 **(please note that for the Q1 ending Sept 20th, NO DVE report will need to be submitted - the HMIS Coordinator is running these reports for AHAR)**
 * The required quarterly report form for all Public Services grants can be located on the Forms & Templates link the bottom of the list.


 * Reporting Dates - Quarterly by the 10th of the month (or next business day) following the quarter end (September & December, March & June) YOUR FOURTH and FINAL QUARTERLY REPORT INCLUDING THE SUMMARY OF FUNDING SOURCES IS DUE AT THE CDC NO LATER THAN MONDAY, JULY 10TH, 2016 AT 12:00 pm **
 * Reporting Format - All Public Service grantees will use the CDC approved Quarterly reporting formonly. Any other report format will not be accepted and considered late if you do not return the approved form by the published due date with the required signature. **ALL LATE QUARTERLY SUBMISSIONS ARE REPORTED TO THE CD COMMITTEE ON A QUARTERLY BASIS AND AGAIN AS STAFF RECOMMENDATIONS PROVIDED WITH NEW APPLICATIONS AT THE SPRING PUBLIC HEARINGS.**
 * All grantees will report the following //** (current reporting forms here) **//
 * Cumulative (July 1, 2016 through the reported quarter) unduplicated Individuals and/or Families served **(NOTE IF THE PROGRAM IS TRACKED IN THE EtO HMIS WE WILL CHECK YOUR QUARTERLY REPORT DATA AGAINST THE STANDARD PROGRAM ENROLLMENT AND 1-SONO - 0607 CDBG/CAPER REPORT IN EtO)** - access a pdf of instructions to print the 0607 above:
 * //** SPECIAL NOTE - The Quarter 1 report deadline has been extended for all CDC grantees using the HMIS to back up their report. Final due date is FRIDAY Oct 16th by 4pm. NO data validation error reports will be due with this submission. **//
 * Progress on two CDC approved Outcomes
 * Program Narative - a max 50 word text area to update the CD Committe on your project's progress (optional to complete)
 * ESG funded projects must also complete the ESG Addendum
 * Fair Housing project must also complete the Fair Housing Addendum


 * **Final Report** - **Due Monday, July 10, 2016 12:00 pm - NO EXCEPTIONS INCLUDING HOLIDAYS OR WEEKENDS** - use the same reporting requriements as the quarterly reports and in addition you must also submit:
 * Summary of Funding Sources - all grantees


 * Additionally Required: **
 * Agency Board of Directors Meetings Minutes - quarterly submission (at a minimum required)


 * Submission Format For All Reimbursements and Quarterly Reports (Either signed and scanned sent by email - OR hard copies mailed - __do not send both__)**
 * Email to Valerie Johnson - CD Specialist
 * Hard copies should be mailed to:

Valerie Johnson - Community Development Specialist Community Development Commission 1440 Guerneville Road Santa Rosa, CA 95403-4107 valerie.johnson@sonoma-county.org (707) 565-7514 M-F 7:30 am to 3:30 pm
 * CDC Contact:**